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Privacy Policy

Last Updated: March 1, 2025

1. Introduction

At Sonoma Behavioral Consulting ("we," "us," or "our"), your privacy is a top priority. We are committed to protecting your personal and health information in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable state and federal privacy laws.

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This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services or interact with our website.

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By visiting our site or engaging with our services, you agree to the terms outlined in this policy.

2. Information We Collect

A. Personal & Health Information (Protected Health Information – PHI)
 

As a behavioral health provider, we may collect information classified as PHI under HIPAA, which includes but is not limited to:
 

  • Name, date of birth, and contact information (email, phone number, address)

  • Health history, behavioral or psychological evaluations, and session notes

  • Appointment and billing information

  • Any personal health data you voluntarily provide during services
     

All PHI is stored securely and handled with the utmost care and confidentiality.

B. Non-Personal Information
 

When visiting our website, we may automatically collect certain technical and usage data such as:
 

  • IP address, device type, and browser version

  • Pages visited and actions taken on the site

  • Cookie and tracking data for website analytics and performance
     

This information helps us improve site usability and enhance user experience. You can manage cookies through your browser settings.

3. How We Use Your Information

We may use the information we collect to:

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  • Schedule and manage appointments

  • Provide behavioral consultation or therapy services

  • Communicate with you regarding your care

  • Maintain records in compliance with HIPAA and clinical best practices

  • Improve our website and service delivery

4. How We Protect Your Information

We follow strict administrative, physical, and technical safeguards to protect your data from unauthorized access, disclosure, or misuse. Access to your PHI is limited to authorized personnel only.

5. Sharing of Information

We do not sell or share your personal data with third parties for marketing purposes. We may only disclose your PHI:

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  • With your written authorization

  • To comply with legal obligations

  • For treatment, payment, or healthcare operations in accordance with HIPAA

6. Your Rights

You have the right to:

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  • Access and request a copy of your health records

  • Request corrections to your records

  • Limit or revoke the use or disclosure of your PHI

  • File a complaint if you believe your rights have been violated

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To exercise your rights, please contact us directly.

7. Updates to This Policy

We may revise this Privacy Policy from time to time. Updates will be posted on this page with a new “Last Updated” date. We encourage you to review this policy periodically.

8. Contact Information

If you have any questions about this Privacy Policy or your privacy rights, please contact us:

📍 Sonoma Behavioral Consulting
📧 info@sonomabehavioralconsulting.com
📞 (Insert business phone number)

For more information on HIPAA and your rights, visit the U.S. Department of Health & Human Services at www.hhs.gov.

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